PIBC AGM 2019/20

last updated 14 September 2020

Phillip Island Boardriders Club Inc.

Notice of Annual General Meeting

Notice is hereby given that the Annual General Meeting (AGM) of the Phillip Island Boardriders Club Inc. will be held from 12 - 2pm on Sunday 4th October 2020 via online web meeting (likely ZOOM) with meeting invite details to be shared prior.

Agenda

Any notices of motion to be included on the Agenda must be submitted in writing, via email to the Secretary at contact@pibc.com.au by 12 noon on Friday 2nd October 2020.

Please note that PIBC operate under the Model Rules for an Incorporated Association in Victoria. Click the link to review these rules in full detail.

Business

The business of the AGM shall be to:

Confirm the minutes of the 2019 AGM
Receive the 2019/20 Annual Report of the Committee and financial statements
Elect committee members as required
Vote on a resolution to confirm a casual vacancy if required
Determine subscriptions
Consider any special business
Attend to any general business

Elections

The following positions are due for election at this AGM:

President, 1 season appointment
Vice-President, 1 season appointment
Treasurer, 1 season appointment
Secretary, 1 season appointment

All other positions, including but not limited to; club captain, supergroms, media, communications and any new positions, will be discussed after election of positions 1 - 4.

Voting

Eligibility to Vote:

Only financial members, excluding social members, of 2019/20 season who are over 18 years of age are eligible to vote
Only one vote may be cast per eligible voting member
Proxy votes relating to business on the Agenda will be accepted if received by the Secretary no less than 24 hours prior to the AGM commencing and must be submitted via email at contact@pibc.com.au

Questions from Members

Questions from members are welcome and must be submitted in writing to the Secretary at least 24 hours prior to the AGM via email at contact@pibc.com.au