PIBC AGM 2018/19

last updated 18 April 2019


Phillip Island Boardriders Club Inc.

Notice of Annual General Meeting

Notice is hereby given that the Annual General Meeting (AGM) of the Phillip Island Boardriders Club Inc. will be held at the PIBC Clubrooms, 76 Veterans Drive, Newhaven from 3 to 5pm on Saturday 4th May 2019.

Agenda

Any notices of motion to be included on the Agenda must be submitted in writing, via email to the Secretary at contact@pibc.com.au by 12 noon on Friday 26th April 2019.

Please note that PIBC operate under the Model Rules for an Incorporated Association in Victoria. Click the link to review these rules in full detail.

Business

The business of the AGM shall be to:

  1. Confirm the minutes of the 2018 AGM

  2. Receive the 2018/19 Annual Report of the Committee and financial statements

  3. Elect committee members as required

  4. Vote on a resolution to confirm a casual vacancy if required

  5. Determine subscriptions

  6. Consider any special business

  7. Attend to any general business

Elections

The following positions are due for election at this AGM:

  1. President, 1 season appointment

  2. Vice-President, 1 season appointment

  3. Treasurer, 1 season appointment

  4. Secretary, 1 season appointment

All other positions, including but not limited to, club captain, supergroms, media, communications and any new positions, will be discussed after election of positions 1 - 4.

Voting

Eligibility to Vote:

  • Only financial members, excluding social members, of 2018/19 season who are over 18 years of age are eligible to vote

  • Only one vote may be cast per eligible voting member

  • Proxy votes relating to business on the Agenda will be accepted if received by the Secretary no less than 24 hours prior to the AGM commencing and must be submitted via email at contact@pibc.com.au

Questions from Members

Questions from members are welcome and must be submitted in writing to the Secretary at least 24 hours prior to the AGM via email at contact@pibc.com.au